The Assignment Recordation Branch of the United States Patent & Trademark Office (USPTO) is responsible for recording trademark assignments. To request the recording of assignments, applicants can use the Electronic Trademark Assignment System (ETAS). A trademark applicant can create a trademark assignment recordation coversheet and submit it through the system. Supporting legal documentation must also be provided to validate the assignment. The recorded assignment information becomes a public record. The official filing fee for recording a trademark assignment is $40.00 for the first trademark application or registration and $25.00 for subsequent trademarks owned by the same trademark owner.
If an error occurs during the filing of a trademark assignment, it may be possible to contact the Assignment Division to suspend the recordation if it hasn't been filed yet. The applicant would need to submit a written request for cancellation and a refund of the filing fee. Once the assignment has been recorded, it cannot be cancelled. However, if the error was made by the USPTO, the Assignment Division may rectify it without charging a fee. To correct assignment records, trademark owners must follow the procedure outlined in the Trademark Manual of Examining Procedure (TMEP) §§503.06-503.06(d).
Recording a document with the Assignment Branch does not automatically change or update the ownership information in the USPTO database. There are specific circumstances where ownership information may be updated automatically, such as assignment of the entire interest and goodwill, name changes, mergers, or nunc pro tunc assignments. In these cases, it is unnecessary for the trademark owner to inform the USPTO or request a new certificate of registration. However, in all other situations, the owner must file a written notification with the trademark office to update the ownership information in the database.
The Trademark Database displays the last recorded owner. If you need more information regarding the chain of title, you can consult the Assignment Branch Database. Examining attorneys are required to review assignment records to ensure that the owner of record in the Trademark Database has a clear chain of title. Further details about this issue can be found in TMEP §504. Trademark owners can independently research assignments to check if the Trademark Database has been updated by visiting TARR (Trademark Application and Registration Retrieval).
If an update to the ownership information is required prior to registration, a written request should be submitted to the examining attorney. If an assignment occurs after publication, it will be handled according to the rules for amendments after publication. If the request is made between the issuance of the Notice of Allowance and the filing of the Statement of Use, it will be addressed during the evaluation of the Statement of Use.
Lastly, if an assignment is recorded after registration, the Post Registration Division will not update the Trademark Database unless: (1) the registrant files a written request for amendment under Section 7(d) of the Trademark Act or (2) the owner takes action to file a §8 affidavit or §9 renewal application. Even if the registrant is only interested in updating the Trademark Database without obtaining a new registration certificate, they must still file the Section 7 Request.
There are additional restrictions on automatic updates. The Trademark Database will not update automatically during the following periods: (1) between approval for publication and issuance of registration; (2) between approval of publication and issuance of notice of allowance; (3) between approval of registration and issuance of registration; (4) if the maximum number of ownership changes has occurred during certain time periods. For example, before publication, up to nine changes of ownership are allowed, and between publication and registration, up to nine additional changes of ownership are permitted.
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